Souvenir Vendor Registration - Frequently Asked Questions

 What are the steps to register as a Souvenir vendor?

  • Read and agree to all the souvenir vendor guidelines listed below.
  • Upon start of registration, send an email to Souvenirfoi@gmail.com confirming your interest in a specific booth as per the layout / or a given pricing zone. The Festival souvenir team will revert
    back on email confirming your booth as per availability. This will be followed by instructions to pay the fees along with a PayPal invoice.
  • Provide all vendor information –
    • Business Name
    • Name of Responsible Individual
    • Address
    • Email
    • Phone Number
  • Booths will be assigned based on first-come first-served.
  • Once you have completed the registration and paid for the Booth, your registration process is complete and the Booth reservation will be in CONFIRMED status.
  • Details about your Booth reservation and payment receipt will be e-mailed to you.

Can a Vendor book more than one souvenir Vendor booth? 

Souvenir Vendors, and their affiliates cannot book more than two Souvenir Vendor booth. Once a Souvenir Vendor has been allotted a booth, they may book only one more booth. It is the responsibility of the Souvenir Vendors to declare their business interest and partnerships. Business Owners cannot change their names and book more than two Souvenir Vendor booths. Such practices may be grounds for cancellation of the Souvenir Vendor registration and forfeiture of registration fees.

What happens after I complete the Registration form and submit it?

It gets sent to the festival Souvenir Vendor Lead for review, completeness and approval. 

What are the opening dates for Souvenir Vendor Registration?

For Day 1 (Uptown Charlotte) - Registration will start at 10 a.m. on May 30th, 2024 and will be open till all the booths are sold out – target date of June 15th, 2024. Only one booth per vendor is allowed.
For Day 2 (Ballantyne’s Backyard) - Registration will start at 10 a.m. on June 7th, 2024. First priority to vendors who did not get a spot in the Uptown festival. If spots are still open, it will be open to other vendors. Spots will be given on a first-come, first-served basis.

How do I know the cost associated with a Booth that I want to reserve?

The layout of the souvenir tents and the associated fee details will be published. The payment needs to be done via PayPal within 2 days of the invoice being sent to you. PLEASE DO NOT PAY TILL YOU RECEIVE THE CONFIRMED BOOTH # AND THE INVOICE FROM PAYPAL.

 Where can I find the layout of the souvenir vendor booths?

Please click here for the souvenir vendor layout map.

What type of payment options are accepted? 

Payments are accepted through PayPal only. You don't need to have an account with PayPal. You can pay as a guest using credit card or check during the checkout process.

Do you have a refund/cancellation policy? 

Yes, please refer to the guidelines section below for our refund/cancellation policy. 

Will there be electrical power available for Souvenir Vendors? 

No, Souvenir Vendors are responsible for their own electrical arrangements.

What if I have a question that is not addressed above? 

Please contact Souvenirfoi@gmail.com or Bharti (704) 488-0951 to address your question.

As a Souvenir vendor at the FOI (Festival of India), you are required to adhere to the follow the following guidelines throughout the duration of this event.

  • Products and Services displayed by the souvenir vendor must be uniquely Indian, in that they materially relate to and enhance depiction and propagation of Indian culture. 
  • FOI has full discretion on approving the kind of Products or Services to be displayed at the festival. Each Vendor registration with FOI is non-transferable. Vendors may not sublet or share their booth or any part thereof. Violations of any of these guidelines will result in vendor being asked to leave the festival and forfeit all fees paid.
  • You will be provided with two 6 feet tables and two chairs. 
  • Sign of each vendor name will be provided by FOI.
  • Vendor will ensure liability coverage protection against any damage, loss, harm or injury to its employees, agents or visitors at the festival event, and absolve Festival of India of any and all liability.
  • FOI will guide and provide overall direction for setup and coordination.
  • Vendor booth must be setup by 10:30 AM on both days of the festival.
  • Street closings are monitored by the City Police. You will be allowed to park near your booth for the purpose of loading & unloading only.
  • All vehicles must be off the festival street site by 10:30 AM. This is enforced by police and after that time, any vehicles still on the street will be towed, at the expense of vendor/owner of the vehicle.
  • All day parking options are available near the festival site, at a number of parking decks, at vendor expense.
  • Vendor will be totally responsible for satisfying all license and tax compliance issues mandated by the state of NC, related to all transactions in your Booth.
  • City of Charlotte provides adequate safety during the festival. But security of the products in the booths is the sole responsibility of the vendor. 
  • FOI date is reserved and committed with the City of Charlotte/Belk theater a year in advance. A week before, we start monitoring the weather forecast diligently. But the festival will take place no matter the weather! We expect you to keep an eye on the weather as well and come prepared for whatever Mother Nature has in store for us during the festival weekend.

Refund/Cancellation policy:  We understand that sometimes things do not go as planned, because of factors beyond our control. Here is our refund policy:

  • PayPal fees will not be refunded for all refunds.
  • Full Refund if cancelled in Phase I of the Registration.
  • 70% Refund – If cancellation requested 30 days before the start date of the festival.
  • 40% Refund - Within 30 days of the start date of the festival.
  • No Refund – Within 10 days of the start date of the festival.
  • No Refund – if inclement weather disrupts activity on the street.
  • In case of Medical emergency, Vendor will be asked to provide appropriate medical documentation. Souvenir vendor management Committee reserves the right for further process/ Refunds.
  • You are expected to behave professionally with courtesy, in all your dealings with festival organizers, sponsors, participants and visitors. Violations of any of these guidelines will result in immediate removal from the festival with forfeiture of all fees paid. The decision of the Souvenir Vendor team is final and binding.
  • Vendor will assume liability coverage protection, in case of any damage, loss, harm or injury to its agents, employees or visitors at the festival event, and absolve Festival of India of any and all liability

 

North Carolina Tax

Each vendor is responsible for the collection of North Carolina and County of Mecklenburg sales tax (8.25%) and payment thereof to the NC Department of Revenue. (Contact: Registration Info, 704-519- 3000 ext #2) The Festival of India is NOT acting as an agent and will not be responsible for the collection or payment of any sales tax.

Souvenir Vendor Layout Maps

Questions ?

If you have any questions regarding registering as a Souvenir Vendor, please contact

Bharti Agrawal

Souvenirfoi@gmail.com

Phone: (704) 488-0951

Souvenir Vendor Booths

Outside Size Vendor Name
S01 10x20

Meenakshi Creations

S02 10x20 India Baazar 
S03 10x20  Primrose Fashion Inc
S04 10x20 Ruchi Collections 
S05 10x20 Sunil Malik
S06 10x20 Surinder Batra 
S07 10x10 Sattika The Exquisite Loom LLC 
S08 10x10 Vasthravedika
S09 10x10  Vishruta Inc 
S10 10x10 Aira Studio 
S11 10x10 Bhasmang Mehta 
 
S12 10x10 R D Imports 
S13 10x10  Nareeka
S14 10x10   H G Collections
S15 10x10 GLITZ_GLAM_BY RIYA 
S16 10x10 Mehar Designs
S17 10x10  Handloom Point
S18 10x10 Subhamastu Creations 
S19 10x10 Shree Collections
S20 10x10 FashionNjewlry
S21 10x10 Swayam Ethnics  
S22 10x10 Forever Dazzle  
S23 10x10  Sumangali Couture
S24 10x10  Lets Glow
S25 10x10  Vanga The Boutique