INDIA ASSOCIATION of CHARLOTTE - Announcement of FOI Glimpses

INDIA ASSOCIATION of CHARLOTTE    Announcement of FOI Glimpses     11-02-2021

As we indicated in our Press Release of 8/23/2021, that after Charlotte Center City Partners decided to postpone all events under the Charlotte SHOUT initiative this year, we followed their lead and decided to cancel our Festival of India, that we had rescheduled for September 25, 2021 at the Gateway Village Uptown.

FOI is a sheer labor of love for our all volunteer team, and we have been heartened by the continuing support and encouragement of all our ardent sponsors.

Even though we were very disappointed, our team is passionate about our mission, and were clamoring to persevere, and they have been working hard on a virtual "Glimpses of the Festival of India" event, based on the theme of celebrating a very popular Indian festival called Diwali. We are delighted to present a video recording of that live event here at: 

https://youtu.be/yulv6AQjr7g

Hope you enjoy the video presentation and walk away with a tiny glimpse of our rich cultural heritage? In the process, we also take pride in keeping the spirit of Festival of India alive here, and are committed to continuing our annual festival Uptown, next Fall. We pledge to keep you informed as we start planning for that early next year, and will keep you updated with the latest on this website.

2021 Souvenir Vendor Booths Sold out

All Souvenir vendor booths are sold out for the 2021 Festival Of India. 

Souvenir Vendor Registration - Frequently Asked Questions

What are the steps to register as a Souvenir vendor?

  • You will need to have an account (or create one) with the Festival of India website, before you can register to participate as a Souvenir vendor.
  • Read and agree to all the vendor guidelines listed below.
  • Provide all vendor information on the online Registration Form. Incomplete forms will not be accepted.
  • Then you will be able to choose a Booth# from the layout and pay for it during the registration process.
  • Once you have completed the registration and paid for the Booth, your registration process is complete.
  • Details about your Booth reservation and payment receipt will be e-mailed to you. 

How can I create an account with the Festival of India?

For the first time, when you register, you will be asked to create a new account. You will be required to validate the email address you provide during the creation of the account. The validation will happen by our system sending a validation message to your email address and you will then need to acknowledge the validation link, before your account creation process is completed.

Can a Vendor book more than one souvenir Vendor booth? 

Souvenir Vendors, and their affiliates cannot book more than two Souvenir Vendor booth. Once a Souvenir Vendor has been allotted a booth, they may book only one more booth. It is the responsibility of the Souvenir Vendors to declare their business interest and partnerships. Business Owners cannot change their names and book more than two Souvenir Vendor booths. Such practices may be grounds for cancellation of the Souvenir Vendor registration and forfeiture of registration fees.

What happens after I complete the Registration form and submit it?

It gets sent to the festival Souvenir Vendor Lead for review, completeness and approval. 

What are the opening dates for Souvenir Vendor Registration?

Souvenir Vendor Registration will open at 6 PM on August 10th, 2021 and will be open until all Food Vendor booths are sold out.

How do I know the cost associated with a Booth that I want to reserve?

During Registration, you will see the layout, Booth# and associated prices.

 Do I need to wait for that approval before continuing my registration? 

After a booth has been confirmed, that the registration form is considered to be your digitally signed commitment as a vendor at the festival per the guidelines. If there are any issues with the content of the form, you will then be contacted to take corrective action. If not resolved to mutual satisfaction, it may lead to cancellation of your Booth reservation. 

Do you have an example of how the registration form will look like?

Please click here to view the souvenir vendor registration form, that you will need to complete during the registration process.

Where can I find the layout of the souvenir vendor booths?

Please click here for the souvenir vendor layout map.

What type of payment options are accepted? 

Payments are accepted through PayPal only. You don't need to have an account with PayPal. You can pay as a guest using credit card or check during the checkout process.

Do you have a refund/cancellation policy? 

Yes, please refer to the guidelines section below for our refund/cancellation policy. 

Will there be electrical power available for Souvenir Vendors? 

No, Souvenir Vendors are responsible for their own electrical arrangements.

What if I have a question that is not addressed above? 

Please contact Souvenirfoi@gmail.com or Bharti (704) 488-0951 to address your question.

As a Souvenir vendor at the FOI (Festival of India), you are required to adhere to the follow the following guidelines throughout the duration of this event.

  • Products and Services displayed by the souvenir vendor must be uniquely Indian, in that they materially relate to and enhance depiction and propagation of Indian culture. 
  • FOI has full discretion on approving the kind of Products or Services to be displayed at the festival. Each Vendor registration with FOI is non-transferable. Vendors may not sublet or share their booth or any part thereof. Violations of any of these guidelines will result in vendor being asked to leave the festival and forfeit all fees paid.
  • You will be provided with two 6 feet tables and two chairs. 
  • Sign of each vendor name will be provided by FOI.
  • Vendor will ensure liability coverage protection against any damage, loss, harm or injury to its employees, agents or visitors at the festival event, and absolve Festival of India of any and all liability.
  • FOI will guide and provide overall direction for setup and coordination.
  • Vendor booth must be setup by 10:30 AM on both days of the festival.
  • Street closings are monitored by the City Police. You will be allowed to park near your booth for the purpose of loading & unloading only.
  • All vehicles must be off the festival street site by 10:30 AM. This is enforced by police and after that time, any vehicles still on the street will be towed, at the expense of vendor/owner of the vehicle.
  • All day parking options are available near the festival site, at a number of parking decks, at vendor expense.
  • Vendor will be totally responsible for satisfying all license and tax compliance issues mandated by the state of NC, related to all transactions in your Booth.
  • City of Charlotte provides adequate safety during the festival. But security of the products in the booths is the sole responsibility of the vendor. 
  • FOI date is reserved and committed with the Charlotte Shout in advance. A week before, we start monitoring the weather forecast diligently. But the festival will take place no matter the weather! We expect you to keep an eye on the weather as well and come prepared for whatever Mother Nature has in store for us during the festival weekend.

COVID guidelines

  • A couple of Sanitizing stations will be placed around the venue, for use primarily by visitors and others.
  • We strongly recommend that you bring additional sanitizing supplies like masks, gloves, and extra sanitizer.
  • You will be responsible for sanitizing your booth and all the merchandise, on an
    ongoing basis.
  • It is mandatory for you to follow all Federal, State, City and Charlotte Shout guidelines, related to the Covid pandemic.

Refund/Cancellation policy:  We understand that sometimes things do not go as planned, because of factors beyond our control. Here is our refund policy:

  • Full Refund if cancelled in Phase I of the Registration.
  • 70% Refund – If cancellation requested 30 days before the start date of the festival.
  • 40% Refund - Within 30 days of the start date of the festival.
  • No Refund – Within 10 days of the start date of the festival.
  • No Refund – if inclement weather disrupts activity on the street.
  • If the Festival of India 2021 gets cancelled due to risks related to Corona Virus, Vendors will get a full refund of their charges paid.
  • In case of Medical emergency, Vendor will be asked to provide appropriate medical documentation. Souvenir vendor management Committee reserves the right for further process/ Refunds.
  • You are expected to behave professionally with courtesy, in all your dealings with festival organizers, sponsors, participants and visitors. Violations of any of these guidelines will result in immediate removal from the festival with forfeiture of all fees paid. The decision of the Souvenir Vendor team is final and binding.
  • Vendor will assume liability coverage protection, in case of any damage, loss, harm or injury to its agents, employees or visitors at the festival event, and absolve Festival of India of any and all liability

YES. I have read all 2021 Souvenir vendor participation guidelines and wish to proceed with Registration

 

North Carolina Tax

Each vendor is responsible for the collection of North Carolina and County of Mecklenburg sales tax (8.25%) and payment thereof to the NC Department of Revenue. (Contact: Registration Info, 704-519- 3000 ext #2) The Festival of India is NOT acting as an agent and will not be responsible for the collection or payment of any sales tax.

Souvenir Vendor Layout Maps

Questions ?

If you have any questions regarding registering as a Souvenir Vendor, please contact

Bharti Agrawal

Souvenirfoi@gmail.com

Phone: (704) 488-0951

Souvenir Vendor Booths

Outside Size Cost Vendor Name
S01 10x10 $350  Nareeka Collections 
S02 10x10 $350  Meenakshi Collections
S03 10x10 $350 

ARNI Fashion

S04 10x10 $350   ARNI Fashion
S05 10x10 $350  Sadagi LLC 
S06 10x10 $350   Indian Fashion
S07 10x10 $350  Indian Fashion 
S08 10x10 $350  Odisha Arts & Crafts
S09 10x10 $350 Rina 's Jewelers